Job Opportunity: Facilities Coordinator 

Location: Vancouver, BC
Salary: $55,000 - 57,000 CAD per year
Type: Full-time (35 hours per week)
Application deadline: November 21, 2025

Job Purpose

What you'll do

Facility Coordination:

• Oversee the cleanliness, maintenance, and orderliness of the premises, conducting regular checks and ensuring compliance with safety standards.

• Manage and track maintenance activities, working with the Maintenance Assistant, liaising with contractors and service providers to ensure high standards and timely completion of work.

• Maintain up-to-date records of maintenance, service contracts, warranties, and ensure compliance with environmental, safety, and health standards.

• Order and manage janitorial supplies, ensuring availability as needed, while managing the facilities budget effectively.

• Conduct regular inspections of windows, furniture, and other fixtures to ensure good condition, and coordinate safety inspections and necessary repairs.

• Coordinate with the City of Vancouver and maintenance teams on responsibilities related to external facility areas, including fences, flagpoles, and sidewalks, ensuring proper upkeep, safety, and security of the building perimeter.

External Events and Venue Rentals:

• Oversee venue rentals and external event bookings, ensuring smooth coordination, setup, and compliance with facility policies.

• Manage facility use scheduling and related staff hours, maintaining accurate records for events and operational coverage.

• Act as host and propose necessary resources for event execution, including equipment, catering options, and layout designs using the Event Order Sheet.

Administrative and Coordination:

• Coordinate the setup of activity rooms and internal events, ensuring all equipment is fully operational and supporting basic Zoom, computer, TV, audio, and video setups for smooth daily operations.

• Assist with Society special events and support minor repairs, painting, and other duties as requested by the Executive Director.

• Keep written records and daily logs of duties, including maintenance and room activity, and provide monthly reports on the third week of each month.

• Contribute to space planning, building management, and waste management, maintaining a proactive approach to facility needs and improvements.

• Legally required Health & Safety equipment and supplies are maintained in working order, on site, and their location is known to staff and volunteers.

• Legally required Fire Drills are calendared in the Scheduled Maintenance calendar and performed on schedule

Storage & Equipment Oversight:

• Optimize and maintain organized storage spaces.

• Conduct bi-annual equipment inspections and manage tracking of keys and locks.

Compliance and Standards:

• Support ongoing compliance with accreditation standards and actively participate in quality improvement initiatives.

• Ensure compliance with BC and Canada accessibility standards, creating inclusive and accessible spaces.

• Develop, test, and maintain business continuity and emergency preparedness plans in line with directives.

• Monitor contractors and staff to ensure all work met company and regulatory standards

• Maintain accurate compliance records for permits, inspections, and safety documentation.

Who you are

  Core Competencies:

• Strong planning, organizing, coordinating, and teamwork skills.

• Excellent problem-solving and judgment abilities.

• Service orientation with a focus on meeting the needs of members, staff, and the Executive Director.

• Technical proficiency in facility management and maintenance procedures.

• Effective communication and organizational skills, with the ability to multitask and prioritize tasks.

  Qualifications:

• Diploma in facilities management or a related discipline, or equivalent experience in facilities management.

• Experience in leading accommodation projects, facilities management services, and coordinating maintenance activities.

• Knowledge of facilities and capital planning, property management, leasing practices, and security.

• Familiarity with government financial policies and procedures, with experience in budget planning and financial management.

• Experience in facilities management or a related field.

• Strong organizational skills with the ability to multitask.

• Ability to work with A/V and IT equipment setups, or willingness to learn.

• Proficiency with Google Workspace (Gmail, Docs, Sheets, etc.) or MS Office.

• Knowledge of health and safety regulations.

• Excellent communication, teamwork, and problem-solving skills.

• Passion for working with older adults and supporting community-based programs.

  Physical Demands and Work Environment:

• This role involves a mix of desk-based work and physical activity, including but not limited to walking, bending, lifting, and occasional exposure to various environmental conditions.

  Additional Requirements:

• Eligibility to work in Canada.

• Flexibility in work hours, including occasional weekends and evenings.

Why Brock House Society? We offer a unique opportunity to work in a historic setting, providing high-quality programs and activities ranging from health & fitness to arts and social events. Our team is dedicated to fostering an inclusive and engaging environment for all members.

Perks and Benefits: Extended Healthcare Benefits, 3 weeks paid vacation leave, performance bonuses, and social and team building activities.

Ready to apply? Send your resume and cover letter to jc.gloria@bhsociety.ca with the subject line Volunteer Coordinator & Programs Assistant Application_Full Legal Name.

We are an equal opportunity employer committed to diversity and inclusion. Join us in making a significant impact on the lives of Vancouver's older adult community.