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Please see the job posting below:

Brock House Society – Older Adults Activity Centre

Job Opportunity: Administrative & Communications Coordinator

Location: Brock House Society, Vancouver, BC

Reports To: Executive Director

Position Type: Full-time (35 hours per week)

Salary: $55–60,000 annually (based on experience)
plus extended benefits package

Start Date: As soon as possible

Application Deadline: Mar 15, 2025

About Brock House Society

Brock House Society (BHS) is a seniors activity centre serving Vancouver older adults
aged 55 to 100+ years. We are a non-profit organization located in a beautiful heritage building at Jericho Beach. We offer a variety of high-quality and stimulating programs that promote social connection, well-being, and lifelong learning. Our mission is to provide a variety of intellectual, creative, social, and recreational activities and programs. We foster a collaborative community where everyone is included, respected, and valued. Among our 1,500 members are 250 active volunteers, who are vital to our planning and operations.

Position Overview

Reports to the Executive Director, the Communications & Administrative Coordinator supports the planning, coordination and delivery of BHS internal and external communications and daily administrative responsibilities.

Key Responsibilities

Administrative Duties

Maintain the ClubExpress database, ensuring accuracy and updates in records and reconciling daily receipts in QuickBooks.
Coordinate room bookings in Google Calendar
As needed, assist with office reception functions.
Implement process improvement and optimization.
Support office volunteers, ensuring they have the necessary resources.
Attend Marketing and Communications Committee meetings and collaborate effectively to achieve goals.
Update and maintain information in databases.

Communications

Design, write, proofread and/or edit internal and external communications and marketing for print and digital media, including the BHS website, the weekly email newsletter, the monthly magazine “Gallimaufry,” social media, Canva, and other channels.
Plan, develop and implement strategies to increase public awareness of and engagement in BHS programs, activities, and events.
In collaboration with the Programs Coordinator, facilitate communication with instructors, convenors, and members by responding to inquiries and providing timely updates.
Assist in building and retaining membership through marketing and outreach.
Coordinate external outreach efforts to enhance community engagement and participation.
Manage and update the BHS website ensuring accuracy.
Maintain friendly, supportive and cooperative working relationships with volunteers, members, fellow staff, and external partners.

Program Support

Organize program registrations.
Assist committee members with various administrative tasks.
Keep program details up-to-date on the website and calendar, as directed by the Programs Coordinator.
Help coordinate events and set up rooms when needed.

Training and Experience

Bachelor’s degree or college diploma in communications, public relations, journalism, social work, or a related discipline; or an equivalent combination of education and experience.
Two+ experience in a not-for-profit or other relevant setting, preferably including older adults.
Experience in program development and organizational management.
Proficiency with digital tools such as QuickBooks, database management, Google Workspace, Microsoft Office, Zoom.
Ability to learn and use ClubExpress, a content management and website system.
Superior written and verbal English language proficiency.

Core Competencies

Focused listener and respectful and responsive communicator.
Attentive to detail and accuracy.
Flexible, determined, self driven, and a team player.
Tactful and committed to confidentiality.
Able to plan, prioritize, organize, manage time, multitask.

Additional Requirements

Eligible to work in Canada.
Able to work occasional weekends and evenings as required.

How to Apply

Please submit your resume and cover letter to eda@bhsociety.ca with "Communications & Administrative Coordinator" in the subject line. In your cover letter, describe your experience working with older adults and how you can contribute to our mission. Only those candidates who have been selected for an interview will be contacted.

Job Description: Community Chef

Location: Brock House Society, Vancouver, BC
Reports To: Executive Director
Position Type: Full-Time (35 hours/week)
Salary & Benefits: $50,000 CAD/year, with Extended Health Benefits
Start Date: As soon as possible

About Brock House Society

Our Mission:
To provide a variety of intellectual, creative, social, and recreational activities and programs for adults aged 55 and over in Greater Vancouver.

Our Values:
Social engagement · Hospitality and community spirit · Integrity and respect for all · Diversity and inclusion · Volunteerism

Position Overview

The Community Chef plays a vital role at Brock House Society by enhancing the well-being of our members and staff through the delivery of nutritious and enjoyable meals. This position requires a blend of culinary expertise, creativity, and a deep commitment to food safety and community values. The Chef will lead both staff and volunteers in the kitchen, manage food operations, and contribute meaningfully to the vibrant and welcoming environment at our seniors’ activity centre.

Key Responsibilities

Culinary Leadership

Plan and direct food preparation and cooking activities for members and staff.
Develop diverse, seasonal menus in consultation with the management team.
Coordinate event-specific catering for Social Events, Seasonal Fairs, Cultural Meals, Christmas Luncheon, and other functions.
Monitor food and labour costs to ensure operational efficiency.
Promote a supportive, inclusive, and respectful kitchen culture.

Team & Volunteer Management

Supervise kitchen staff and volunteers; provide ongoing training and direction.
Host regular check-ins and meetings with Bistro and kitchen volunteers to assess needs and improvements.
Ensure effective coordination between the kitchen and Bistro to maintain smooth service.
Foster a positive and collaborative team environment.

Food Safety & Quality

Ensure all food handling and preparation complies with health and safety standards.
Maintain rigorous food safety and sanitation procedures.
Participate in developing and updating workplace and food safety protocols.

Menu Planning & Meal Preparation

Design and execute monthly menus aligned with members’ dietary preferences and nutritional needs.
Prepare and serve daily meals including soups, sandwiches, baked goods, and frozen meals.
Shop strategically for ingredients to optimize cost without compromising quality.
Recommend menu and service improvements to the Executive Director.

Operational Efficiency

Maintain inventory and ordering systems for food, beverages, and supplies.
Coordinate the purchase and maintenance of kitchen equipment.
Ensure cleanliness and organization in all food prep and storage areas.

Core Competencies

Culinary Expertise: Skilled in various cooking techniques and nutritional meal planning.
Leadership: Proven ability to motivate and manage diverse teams of staff and volunteers.
Problem Solving: Able to identify challenges quickly and respond with practical solutions.
Communication: Strong verbal and written communication skills.
Adaptability: Comfortable working in a dynamic, community-oriented environment with evolving needs.

Qualifications

Several years of commercial food preparation experience, including supervisory responsibilities.
Current Food Safe Certification.
Strong organizational and inventory management skills.
Experience working in community-based or seniors’ services is an asset.
Physically able to stand for long periods and lift up to 12 kg.
Flexibility to work evenings and weekends, depending on events and scheduling.

Application Process

Applicants must be legally entitled to work in Canada.

We are committed to building a diverse and inclusive workplace. We strongly encourage applications from individuals who identify as Black, Indigenous, People of Colour, LGBTQ2IA+, and people living with visible or invisible disabilities.

To Apply:
Please submit your resume and cover letter to:
Eda Ertan | Executive Director, Brock House Society
📧 Email: eertan@brockhousesociety.com
Subject Line: Community Chef Application

Closing Date: Open until filled
We thank all applicants for their interest. Only those shortlisted will be contacted. No phone calls please.