Job Opportunity: Communications and Administrative Coordinator 

Location: Vancouver, BC
Salary: $57,000 - 60,000 CAD per year
Type: Full-time (35 hours per week)
Application deadline: January 5, 2026

Job Purpose

What you'll do

Communications

• Design, write, proofread, and edit internal and external communications and marketing materials for both print and digital media, including the BHS website, weekly email newsletter, monthly magazine Gallimaufry, social media, Canva, and other channels.
• Ensure all communications are clear, consistent, and aligned with BHS’s mission, both internally and externally.
• Plan, develop, and implement strategies to increase public awareness of BHS programs, activities, and events.
• Maintain timely communication with instructors, convenors, members, and external parties.
• Contribute to membership growth and retention through targeted marketing and outreach initiatives.
• Regularly update and maintain the BHS website to ensure accuracy and relevance.

Administrative Duties

• Maintain the ClubExpress database, ensuring accuracy and regular updates, and reconcile daily receipts in QuickBooks.
• Coordinate and maintain accurate calendar bookings using Google Calendar.
• Assist with office reception duties as needed.
• Identify and implement process improvements to enhance efficiency.
• Support office volunteers by ensuring they have the resources and guidance they need.
• Attend Marketing and Communications Committee meetings and collaborate effectively to achieve shared goals.
• Update and manage information in internal databases.
• Provide administrative support to the Executive Director, including assistance with grant applications and partnership development in reaching our strategical goals.

Program Support

• Assist with the organization and processing of program registrations.
• Provide administrative support to committee members as required.
• Update program information on the website and internal calendar, as directed by the Programs Coordinator.
• Help support events and provide logistical support as needed.

Who you are

Qualifications & Experience

• Bachelor’s degree or college diploma in communications, public relations, journalism, social work, or related field; or an equivalent combination of education and experience.
• Minimum of 2 years' experience in a non-profit or community-based setting, ideally with older adults.
• Experience in program coordination and/or organizational management.
• Proficiency in digital tools including QuickBooks, Google Workspace, Microsoft Office, and Zoom.
• Ability to learn and navigate ClubExpress (CMS/CRM platform).
• Excellent verbal and written communication skills in English.

Core Competencies

• Strong interpersonal and listening skills; effective communicator.
• High attention to detail and accuracy.
• Self-motivated, flexible, and collaborative.
• Maintains confidentiality and professionalism.
• Strong time management and organizational skills; able to multitask in a dynamic environment.

Additional Requirements

• Legally eligible to work in Canada.
• Willingness to work occasional evenings and weekends as needed

Why Brock House Society? We offer a unique opportunity to work in a historic setting, providing high-quality programs and activities ranging from health & fitness to arts and social events. Our team is dedicated to fostering an inclusive and engaging environment for all members.

Perks and Benefits: Extended Healthcare Benefits, 3 weeks paid vacation leave, performance bonuses, and social and team building activities.

Ready to apply? Send your resume and cover letter to jc.gloria@bhsociety.ca with the subject line Communications and Administrative Coordinator Application_Full Legal Name.

We are an equal opportunity employer committed to diversity and inclusion. Join us in making a significant impact on the lives of Vancouver's older adult community.